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DESIGNAND IMPLEMEMTATION OF A SOFTWARE BASED FUND ALLOCATION AND MONITORING SYSTEM

                                         (A CASE STUDY OF MINISTRY OF FINANCE ENUGU)

ABSTRACT

The objective of this paper is to present a model that uses multi agent technology to assist fund allocating agencies (FAA) to allocate limited funds to most dressing among competing organizations called fund seekers (FS) and monitoring the utilization of allocated funds.

These funds are given to execute their projects in research and development or to impart quality education.

One agent, called coordinator agent has been designed to perform task of helping FS to find sources of funds available depending on nature of projects, second agent called fund allocating agency’s, agent has been designed to provide the funds, third agent called  fund allocator agent has been designed to allocate funds etc. avail the funds and lastly monitor agent has been designed to monitor the progress of utilization of funds.

An agent is an autonomous entity that performs a given task using information gathered from its environment to act in a suitable manner so as to complete the task successfully.

This paper describes the steps carried out to model the problem. To implement the model physical computing and net working infrastructure are required.

TABLE OF CONTENTS

Title page                                                                         i                                                                                             

Certification                                                                     ii     

Approval                                                                          iii                                                                                   

Dedication                                                                       iv                   

Acknowledgment                                                              v           

Abstract                                                                           vi   

Table of contents                                                             vii            

CHAPTER ONE

1.0   Introduction                                                             1

1.1   Statement of problem                                              2

1.2   Aims and Objectives                                                        3

1.3   Purpose of study                                                      4

1.4   significance of the study                                          4

1.5   Scope/Delimitation                                                  4

1.6   Limitation constraints                                             5

1.7   Assumption                                                             5

1.8   Definition of terms                                                   5

CHAPTER TWO

1. REVIEW OF RELEVANT LITERATURE                     8

CHAPTER THREE

3.0   DESCRIPTION AND ANALYSIS OF THE

EXISTING SYSTEM                                                                21

3.1   Fact finding method/methodology                           22

3.2   Organizational structure/organigram                      24

3.3   Objectives of the existing system                             25

3.4   Input, process and output analyses                         25

3.4.1        Input analysis                                                  25

3.4.2        Process analysis                                              26

3.4.3        Output analysis                                               27

3.5   Information flow diagram                                         28

3.6   Problems of the existing system                               28

3.7   Justification for the new system                              29

CHAPTER FOUR

4.0   DESIGN OF THE NEW SYSTEM                               31

4.1   Design standard                                                      31

4.2   Output specification and design                              31

4.3   input specification and design                                 32

4.3.1        File design                                                       32

4.4   Procedure chart                                                       34

4.5   System flowchart                                                     35

4.6   System requirements